HERE IS THE LATEST IMPORTANT INFORMATION FOR JULY 2018
You are invited to attend
A Special General Meeting of
SeniorNet New Plymouth Incorporated
To report and continue planning for the future of our organisation
Will be held on Wednesday 8th August 2018 at 1.30pm
at the Learning Centre in the Senior Citizens Rooms
27 Liardet Street New Plymouth.
Please note we are moving downstairs to the office and lounge on the ground floor on Monday 6th August so
NO STAIRS TO CLIMB.
Please read the minutes and set of notes that follow this formal notice.
3. Minutes of last Special General Meeting
4. Matters arising
5. Presidents Report
6. Election of Officers
7. General business
SeniorNet New Plymouth
The meeting will be followed by afternoon tea.
Minutes of SeniorNet New Plymouth Special Meeting held in the Senior Citizens Lounge, Liardet St New Plymouth Thursday 17 May 2018 2.00 p m
President Marian welcomed 20 Guests, Members, Committee, Tutors and Grant Sidaway CEO of the SeniorNet Federation.
Apologies: Graham Orr, Graham Cowling, Gwen Harvey, Lorraine Mulvey, Jim and Lyn Tucker, Mary George
Reasons for the Meeting
The meeting was called to discuss the current situation and future of SeniorNet New Plymouth. Issues include:-
· Changes in membership and expectations of members
· Reduced number of volunteers for leadership and tutorial roles
· Need for succession planning
· Changes in digital technology including social media
· Accessibility of facilities
Factors in our favour
· Seniors ie over 50’s –teach Seniors
· Ratio of teachers to students
· Members learn at own pace
Actions taken so far
· Seeking help and advice from members, leaders in local community eg Jim Tucker, Lance Girling-Butcher, Volunteering NP.
· Negotiating with Senior Citizens Association to move downstairs to use former Grey Power office and lounge and hall areas for activities. That means no stairs –just 2 steps.
· Janko and PrimoWireless have given recommendations and quotes for transferring Wi-fi connection and equipment downstairs. We have started planning moving furniture etc downstairs
Grant Sidaway CEO of the NZ Federation of SeniorNet Societies was the guest Speaker.
He thanked Marian for an excellent summary for the meeting.
He titled his talk “Elements for Success”
2. Environment Suitable
Relevant: Social and Entertainment Purposes. 2 Hour sessions
Environment: To think about the Environment, This plays a big part. Moving downstairs would be better access. Grant spoke about his views for a name change at Federation level.
People: Wanting help and giving help. Take SeniorNet to Retirement villages. At the moment Grant is in discussion with the Ryman Retirement group.
Sustainability: Sufficient funds are available.
Lance Girling- Butcher discussed the position of Parking
Marketing: Emphasis was put on Marketing. Target advertising, target similar age groups. It was suggested we should employ the help of professional marketing but we must have the people to put this in place. We have to do the groundwork first. There were 9 people that indicated they could help. A meeting is planned for Thursday 24 May.
Priority: plan actions.
Grant offered to visit about twice a year. He also spoke of a different format for funding thru Federation.
General discussion followed
· Consider alternative group title for publicity that more clearly states what we do.
· Consider using professional help to prepare ongoing publicity programme
· Contact with other organisations working with similar age group.
· Value of story with pictures in Midweek newspaper
· Up-grade website –possible inclusion of on-line Q & A -chat groups
· Use Library by having Tutors in the Library
· Outreach projects – thru schools – Target young people to encourage their elders
· Shift focus to the word “help” not course. Idea of “going back to school” can be discouraging
· Social gathering and bring your questions
· Witt, Students from Witt –help with classes
· Use of webinars
· Forming photographic special interest group
Management –accommodation –finance
· We have funding available for suggested changes. In earlier years the branch built up funds in anticipation of need to replace equipment and possibly move to other premises. With developments in the digital technology members now bring their own “portable” equipment and Wi-Fi means great lengths cabling etc are not needed. Therefore those funds are available for current new needs.
· Confirm moving activities downstairs
· Review subscription and class fees –possibly go back to a full membership entitling members to attend any activity free.
· Up Date SNAP record keeping programme
A planning meeting was arranged for Thursday 24th May.
Meeting closed 3.45 p m. A cup of tea followed.
SeniorNet New Plymouth
SeniorNet New Plymouth, formed in 1997, is an Incorporated Society and registered with the Charities Commission. We are a member of the Federation of New Zealand SeniorNet Societies.
The prime aim of SeniorNet is to assist mature adults, generally over the age of 50 to learn how to use modern digital technology to:
· maintain their feeling of self-worth within the community
· maintain contact with family, friends and community
· maintain and develop their interests and hobbies
The ethos of SeniorNet is that members help members by sharing their skills with each other or by assisting with branch administration.
Our membership ranges from mature men and women with little or no knowledge or confidence in digital technology, to adults with a range of digital skills who wish to extend or are willing to share their knowledge. Our sessions are designed to suit the personal needs of members not the workplace. We do have a few members who want to learn to upskill for their workplace or for starting up their own small businesses.
It’s a great privilege and good feeling to see some-one come in quite scared of their new piece of equipment, and sure they will never cope with it, and over few weeks see them gain confidence and the realisation that they can work it. It doesn’t bite! It’s even better when they come in later and say they taught their grandchild how to do something!!!
Consequently we are looking for members willing and able to share their expertise as tutors, assistant tutors or support staff and learners so that we can respond to member’s needs and wants and maintain an on-going service.
To keep up with the fast advance of technology we need members familiar with current equipment, programmes and applications, and ready to keep up with future developments.
We plan our programmes around the school terms. This ensures that our team get breaks and are available for “grand-parent” duties if needed.
1) Tutors, assistant tutors
We need tutors for a range of subjects to maintain our classes and to ensure ongoing availability of sessions. Courses and workshops usually have a lead tutor with 1 or more assistants with the aim of having 1 tutor to 2-3 students to ensure individual help can be given.
We try to arrange series of classes that ensure that each member learns the basics of using their equipment and can then build on those skills. Extra skills such as using particular applications are then taught in workshops.
The most frequent information requests relate to use of Laptops, Smartphones, IPhones, tablets and IPads and social media. New members may come wanting to learn a specific skill and we often need to encourage then to take a beginners course to ensure they have the basic knowledge on which to build the desired particular skill.
For some of the courses and workshops we have manuals or course notes already available. These have been developed by our tutors or other SeniorNet groups around the country. As programmes and applications change these can be adapted to current needs. We are also looking at the use of webinars and other online resources.
All our tutors comment on how much they learn themselves from teaching others and having to seek out answers to their student’s questions. As the skill level and experience of students varies they themselves often find that they are able to share knowledge within their class group.
We do have desktop computers and laptops available, but generally our members bring their own equipment such as laptops and hand held devices.
Sessions and workshops usually last 2 hours. Courses meet once a week for 4-8 weeks. Most are held in the morning from 10 am -12 md but may be from 1.30 pm -3.30 pm. We do not have any evening activities as many of our members do not like coming out at night.
Courses and workshops that we endeavour to provide
The range of sessions available depends on member requests and tutor availability at the time.
· Introduction to computing course –starter programme
· Computer skills course–builds on intro course
· Use of Tablets and Smartphones
· Use of IPads and IPhones.
· Image enhancement (photo editing) using Photoshop –levels 1, 2, 3
· File management
· Genealogy research resources
· Social media –including Email, Facebook, and YouTube (would like to extend this range)
· Online safety and security
· On line services –banking (in association with Westpac –national sponsor) –shopping
· Basic Photo editing using range of free download applications
· Downloading video and music
· Speech to text
2) Support team
We are a recognised charitable community education service so do have to plan well and keep clear records of our activities for review by the Federation, other authorities and National sponsors.
There is a range of tasks that need to be done. If you have the skills to assist with any of these tasks we’d love to hear from you
· Checking incoming mail –email and hard copy –respond as necessary
· Ensure incoming mail is forwarded to appropriate person
· Filing on computer and hard copies as needed
· Prepare meeting agenda and recording minutes.
· Assisting with printing and binding course manuals as needed
Office receptionist –team leader
· Prepare office receptionist roster (generally office open 10-12 Mon –Fri –may need earlier start when classes planned)
· Maintain catering and household supplies
· Report any property maintenance needed to President
· Welcome visitors –ensure register signed
· Respond to visitor enquiries –refer to appropriate members if need be.
· Prepare and clear morning or afternoon tea if required for sessions.
· Notify team leader if catering or household supplies needed
· Assist members in completing membership and class application forms
· Assisting with printing and binding of course manuals as required
· Liaison with other volunteers as needed
Publicity –could be a team
· Team leader –co-ordinates activity to ensure correct information is given out to appropriate people via appropriate means
· Plan and prepare publicity material
· Develop publicity plan –Midweek, radio, etc.
· Prepare monthly newsletters for members and other interested persons
· Send out weekly activity reminders to members if required
Course planning and schedule
· Liaising with committee and tutors to plan each terms activities
· Preparing schedule/timetable of classes
· Arranging tutor training
· Arranging printing and binding of course manuals
· Maintain class records
As time passes seniors will be more technologically aware, but there will continue to be a need for education about the latest developments.
It would be great to share the teaching and management needs of SeniorNet with a wider team of volunteers.
Come and join us and enjoy the good feeling that you have helped your fellow citizens enjoy their lives more.
If you can help please contact President Marian Macklin
Home phone 06-757-2030 –has answerphone
Home email: - email@example.com
Phone 06-759-4979 -office hours 10am -12md Mon –Fri –answerphone other times)
Where to find us
· 27 Liardet Street, New Plymouth –office open 10am -12 noon Monday to Friday
· Between Devon Street and Gill Street
· We are moving downstairs to the Senior Citizens lounge on the ground floor on 6th August